Cedar Canyon Camp is seeking a dependable, organized, and proactive Administrative Assistant to help our ministry thrive behind the scenes. This part-time role is ideal for someone who enjoys serving others, coordinating details, and turning ideas into action. If you have a heart for Christian ministry and want to use your administrative gifts to make a meaningful difference, we’d love to hear from you.

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Administrative Support

 

• Provide general administrative and office support.

 

• Maintain organized records, documents, supplies, and office systems.

 

• Assist with correspondence, reports, mail, printing, and other routine tasks.

 

• Direct information to the appropriate staff and help track deadlines and follow-up items.

Staff & HR Admin

• Support employee hiring, onboarding, and pre-employment requirements.


• Maintain accurate personnel files, forms, and HR documentation.

 

• Communicate hiring information and assist with staff scheduling, calendars, and deadlines.

Executive Director Support

• Manage schedules, meetings, travel, materials, and follow-up items.


• Monitor three camp email accounts and direct messages and information appropriately.


• Communicate decisions and assignments while helping turn ideas into actionable steps.


• Serve as a trusted thought partner who helps the Executive Director stay organized and focused.

Personal & Professional Qualifications

- Be organized, dependable, detail-oriented, and able to manage multiple priorities.
- Communicate clearly, follow through consistently, and handle confidential information with discretion.
- Work proactively and independently while collaborating well with others.
- Be comfortable learning administrative systems and turning large ideas into manageable steps.
- Demonstrate flexibility, good judgment, and a willingness to serve wherever needed.
- Have a heart for Christian ministry and a desire to support Cedar Canyon Camp’s mission.

Spiritual Qualifications

• A growing personal relationship with Jesus Christ.

• A desire to serve others through Christian ministry.

• Alignment with the mission and values of Cedar Canyon Camp.

• Integrity, humility, and a servant's heart.

• The ability to represent Cedar Canyon Camp well to churches, guests, staff, and community members.

What Success Looks Like

✓ Hiring, onboarding, records, office systems, and financial paperwork are organized and completed accurately and on time.
✓ Information, deadlines, and follow-up items are communicated and managed effectively.
✓ The Executive Director is supported and able to focus on leadership and ministry.
✓ Projects and retreats are turned into organized, completed initiatives.
✓ Staff and guests experience a professional, efficient, and welcoming camp office.
✓ The Administrative Assistant is trusted to recognize what needs to be done and make it happen.

Project & Retreat Coordination

• Support the planning and execution of special projects, retreats, and events.


• Manage timelines, task lists, communication plans, administrative details, and follow-up.


• Coordinate speakers, musicians, staff, outside contacts, supplies, materials, and logistics.


• Prepare presentations and other program resources.
 

• Monitor progress, provide updates, and help ensure projects and events are completed on time.

Financial & Bookkeeping Admin

• Assist with basic financial administration for the camp.
 

• Receive and process payments as needed.
 

• Scan, organize, and submit receipts and financial documentation.
 

• Assist with maintaining accurate records for expenses and payments.
 

• Prepare and organize paperwork for the camp's accountant.
 

• Assist with other basic financial administrative tasks as assigned.

Communication & Info Management

• Ensure important information reaches the right people at the right time.
 

• Support communication between the Executive Director and camp staff.
 

• Track assignments, calendars, schedules, deadlines, and follow-up items.
 

• Promote clear communication and dependable follow-through.
 

• Handle confidential information with discretion and professionalism.

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- WHY ADMIN MATTERS  -

The Administrative Assistant plays a vital behind-the-scenes role in keeping Cedar Canyon Camp organized, connected, and moving forward. By managing details, communication, schedules, records, and follow-up, this person helps ensure nothing falls through the cracks—allowing camp leadership and staff to focus more fully on serving guests and advancing the camp’s ministry.

CLICK HERE TO APPLY